Administrator for Nepal Injury Research Centre

Publish Date: 2018-06-25 10:00:00             Last Date: 2018-07-10 15:00:00

Post Title:    Nepal Injury Research Centre  Administrator
Service:    Nepal Injury Research Centre (NIRC)

Accountable to:    NIRC Director Nepal
    
Job purpose

To provide secretarial, research and general administrative support to the Nepal Injury Research Centre Directors and the NIRC research team based in Kathmandu Medical College, Duwakot/ Sinamangal, ensuring continuous improvement of processes for a professional service and for its collaborators. The Nepal Injury Research Centre programme is a funded collaboration between Kathmandu Medical College and the University of the West of England Bristol, UK, to establish a research centre in Nepal focussing on injuries and injury prevention. The post holder will provide support to other members of the Nepal Injury Research Centre in relation to administrative processes.

Duties and responsibilities

  1. To provide secretarial, research and general support to the Nepal Injury Research Centre Directors and the NIRC research team based in the Nepal Injury Research Centre, and to provide support to other members of the Nepal Injury Research Centre in relation to administrative processes.
  2. To create, develop and maintain electronic and manual records and systems, including consolidation and summarising information and to make accurate and effective use of computerised office systems, including email and the internet.
  3. Typing, to include accurate production of correspondence, word processing from hand written notes and audio originals and transcribing from interviews. This will include supporting the preparation of research grant applications, ethical and research governance approvals and manuscripts for publication.
  4. To collate and manipulate routine information relating to the day to day running of the research centre,  including preparation of spreadsheets, data entry, production of basic reports, maintaining records of research activities, support to manage project expenses, and maintaining databases of contacts (for example, using Microsoft Excel and Access).
  5. To organise events and meetings (including those involving electronic media such as teleconferences and Skype), ensuring timely issue of papers and follow up of any actions agreed at the meeting/event and act as clerk to meetings to record notes and actions arising as required.
  6. To provide support to manage diary commitments of NIRC staff, including managing travel arrangements, including travel and currency needs for international travel.
  7. To undertake administrative tasks associated with research projects and Centre business according to defined procedures. Examples of administrative tasks include; being the first point of contact for enquiries from the public and staff about studies and projects, preparation and processing of questionnaires, booking rooms, venues and catering for research meetings, scanning, faxing and photocopying materials, supporting maintenance of project site files, maintaining project records and documentation.
  8. To administer ordering processes, raising orders for goods (e.g. stationery and equipment), to be authorised by a senior colleague.
  9. To receive visitors to the Centre.
  10. To organise and prioritise own work to ensure it is completed to an agreed timeframe.
  11. To work as part of a team, working in a flexible way to ensure the team meets its objectives and timescales, acting as a role model to other team members and supporting the induction and training of staff in the team.
  12. To solve day to day problems as they arise where feasible and seeking guidance and support to resolve issues where appropriate.
Person specification
Qualifications
Essential
1.    Educated to Masters level in any discipline

Desirable
1.    Administrative qualifications

Knowledge/Skills/Experience


Essential

  1. Has had a wide range of administrative experience in a professional research office environment.
  2. Experience of taking minutes at meetings and working with confidential information.
  3. Good IT skills, with experience of email, MS Office Word Excel, PowerPoint with experience of manipulating information to produce basic reports.
  4. Experience of providing support to deliver projects to deadlines and within budgets
Desirable
  1. Experience in office environments includes working in University or College settings, in a research organisation, or in a health care setting.
  2. Experience of working on projects or with groups with an international focus, working across time zones, languages and cultures
  3. Experience of audio typing / transcribing
  4. Experience of using electronic databases or supporting the use of electronic databases
  5. Experience of helping to prepare research grant applications, ethics or research governance approvals or manuscripts for publication.

Key Competencies

Essential
  1. Demonstrates respect for others, fairness, equality, tolerance and openness
  2. Able to prioritise own workload to achieve required goals and supports team members to manage tasks efficiently and effectively.
  3. Works with accuracy and attention to detail.
  4. Has excellent written and verbal communication skills in Nepali and in English.
  5. Copes well with change and able to work flexibly to respond to new requests.
  6. Is able to work collaboratively with all members of the research team

Duty station:

Nepal Injury Research Centre, Kathmandu Medical College (KMC), Bhaktapur, Nepal.

Duration:
The post will be available for 24 months from July 2018 until the end of June 2020 under the current funding.

Remuneration:
Salary will be as per NIRC rules. Government rules apply.

Application procedure:
Interested Nepalese candidates are requested to send letter of interest stating how they meet the skills and qualifications for the post, along with their Curriculum Vitae (CV) by email to Prof. Dr. Sunil Kumar Joshi at: ‎[email protected] by the deadline of 10th July 2018 (Subject: Application for Nepal Injury Research Centre  Administrator). Application letters should explain how the candidate meets the skills and qualifications required for the post. Late applications will not be accepted.  Shortlisted candidates will be invited for an interview.